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AutoArchive and Archive are options in Outlook to automatically or manually initiate moving of Outlook items to an Outlook Data File (pst-files) based on preconfigured settings. You can set default AutoArchive settings but also overrule them on a per-folder level or via a manual Archive. In some cases you’ll notice that AutoArchive or Archive is not working as expected even when all settings appear to be correct. Use the steps below to troubleshoot and get AutoArchive and Archive working again. • • • • • • • Note: In this guide, the terms AutoArchive and Archive are being used interchangeable unless specified otherwise. Changing AutoArchive or Archive settings As mentioned, AutoArchive and Archive settings can be configured on multiple levels; • Default AutoArchive settings.• Per Folder AutoArchive settings.• Manual Archive settings. Option 1: AutoArchive settings Default AutoArchive settings can be made by via; • Outlook 2007 Tools-> Options-> tab Other-> button AutoArchive• Outlook 2010, Outlook 2013 and Outlook 2016 File-> Options-> Advanced-> button AutoArchive Settings AutoArchive settings.

Option 2: Per folder AutoArchive settings To overrule default AutoArchive settings for a specific folder; Right click on the folder-> Properties-> tab AutoArchive. Option 3: Manual Archive settings You can manually start the Archiving process via; • Outlook 2007 File-> Archive• Outlook 2010 and Outlook 2013 File-> Cleanup Tools-> Archive• Outlook 2016 File-> Tools-> Clean Up Old Items When Archiving is in progress, it is displayed in the Status Bar. Archive command not available If you cannot find the AutoArchive and Archive settings in the aforementioned locations and you are working in a corporate environment, it could have been disabled by your administrator as a. This is quite common practice as it could lead to pst-files scattered around clients and thus decentralized management. In this, you can ask your manager or mail administrator about the corporate policy for archiving; what should be kept how long and where should it be stored instead? Another reason for the option to go missing is when you have an Exchange account and Online Archive has been enabled for you on the Exchange server.

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In this case, Outlook will automatically disable the client-side archiving options and archive according to corporate policies set on the Exchange server. Excluded from AutoArchive A specific item will not be archived when the property is set to exclude it from AutoArchive.

You can find this option by opening this item and then choose • File-> Properties-> option: Do not AutoArchive this item. You can also customize your view to easily get an overview for which items this option has been configured. For instructions see;. Modified Date or Sent/Received date By default, Archiving works based on the modified date of an item. The modified date of an item can be viewed by opening the item and then choose File-> Properties.

The item will only be archived when the modified date of the item is older than the date set for archiving. Actions that can cause the modified date to change are; • reply• reply to all• forward• move to another folder• editing• saving• importing In some cases (depending on the tools being used) scanning the item by for instance a virus scanner, anti-spam filter or synchronization software can also cause the modified date to be changed.

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Changing Archive to sent/received date To change the Archive feature to function on the sent/received date of an item instead of on the modified date, you must have the following updates installed; • Outlook 2007: The revised version of update (January 2011) or later.• Outlook 2010: Hotfix (April 2010) or later (like Service Pack 1)• Outlook 2013: No update needed.• Outlook 2016: No update needed.